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Assistant Contract Administrator
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Assistant Contract Administrator

  • By ROBEX_News 

Villager Construction, Inc. is looking for an Assistant Contract Administrator to support the Contract Manager with the following list of duties, including but not limited to:

  • Prepare subcontract agreements:
    • Track subcontractor insurances
    • Set up of subcontractors into EBO/LCP Tracker/B2G Now
    • Prepare and track DOT paperwork from subcontractors
    • Submission of documents for approval to EIC
  • Tracking receipt of subcontractor payroll for all jobs
  • Review subcontractor payroll for accurate wages
  • Prepare subcontractor change orders
  • Select subcontractor invoices for payment, confirming required documentation & owner payment
  • Monitor on-site vs off-site/owned vs brokered trucking against MWBE goals
  • Prepare and manage Vendor Services Agreements
  • Insurance compliance tracking
  • Monitor EEO / M-WBE project goal requirements and report to Project Managers weekly
  • Create and ensure accuracy of NYSDOL postings on job sites
  • Handle subcontractor payment inquiries
  • Subcontractor compliance management within Timberline
  • Submission of MWBE Utilization plans as required by contract


  • Experience in construction industry
  • Software: Sage Timberline, Equity Business Opportunity (EBO), LCP Tracker/B2G Now (Preferred)
  • Organization is a must
  • Strong written and oral communication
  • Willing to adjust to ever changing role


Please fill out an application online at or in person at 425 Old Macedon Center Road, Fairport, NY 14450.  Villager Construction, Inc. is an EEO/AA employer.  To build a diverse workforce, we encourage applications from minorities, women, veterans and individuals with disabilities.