COVID-19 Resources

Learn More
Office Admin/Accounting Clerk
post cover

Office Admin/Accounting Clerk

  • By Jasmine Gelsomino 

Office Support duties to include:
Act as initial contact and provide appropriate routing for all visitors and incoming calls.
Manage all mail functions (incoming and outgoing).
Provide administrative support to executives, estimators, and project managers.
Manage new hire onboarding process ensuring compliance with applicable laws and regulations.
Electronic and paper file maintenance ensuring compliance with applicable policies, regulations, etc.
Act as liaison with our IT vendor for field and other staff.
Serve as backup for Payroll function including reporting and documentation.
Maintain and manage office supply inventory.
Other administrative duties as needed and assigned.

Cross training for payroll processing, certified payroll reporting, and subcontractor documentation.

Project Support duties to include:
Manage and maintain project compliance reporting on a weekly, monthly and quarterly basis.
Manage and maintain all documentation to support job and safety binders.
Provide administrative support for quotes or estimates as needed and directed.
Provide support for travel and parking as needed and directed.
Assist with set up of electronic job files as required.
Other administrative duties as needed and assigned.

Accounting Department Support to include:
Assist with Cash applications.
Server as lead for data entry of Accounts Payable invoices.
Other duties as assigned.

Qualifications:
Competency in Microsoft applications including Teams, Word, Excel, and Outlook.
Excellent organizational, verbal, and written communication skills a must.
Attention to detail and aptitude with use of technology preferred.
Requires 3 years administrative experience with accounting role preferred.
Construction industry experience and Notary Public appointment an asset.

Salary – $32,000 – $37,000 commensurate with experience and benefits including PTO/health/dental/vision/401K

Please forward your resume including references to recruiting@usceiling.com.