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Planroom Coordinator
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Planroom Coordinator

  • By ROBEX_News 

Planroom Coordinator Job Purpose: Supports company operations by coordinating & maintaining work load & office systems necessary to assist Builders Exchange in planroom services.

Planroom Coordinator Duties:

  • Maintains & responsible for planroom efficiency and appearance by planning and implementing office systems, layouts, equipment & supplies procurement.
  • Scan paper plans using the plotter
  • Convert electronic plans using Adobe & Universal Document Converter printer
  • Name plans and upload plans to server using specified computer programs
  • Maintain plotter with paper & toner, turn in plotter evaluation to supplier and order supplies as needed
  • Completes operational requirements as backup with receiving incoming blueprint orders & printing as needed; following up on work results.
  • Print all requested print orders in a timely fashion (plans, specs, addenda, etc)
  • Fill out print order request forms
  • Ensure proper plan delivery/pick-up, checking plans, checking member signature & payment form
  • Process shipping of plans as requested
  • Alphabetize print orders for accounting every Friday
  • Directly communicates with management team & other Exchanges by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist / support staff & member walk-ins via phone & email
  • Data entry as required for maintaining planroom projects or adding plans and specifications to website.
  • Weekly cleanout of planroom boxes
  • Monthly cleanout of plans stored in basement
  • Answer phone/member questions via email/telephone
  • Troubleshoot – planroom issues online or physical planroom
  • Correspond with IT to troubleshoot online issues
  • Add / Remove users
  • Other tasks & duties as assigned

 

Skills/Qualifications:

  • Sense of Urgency
  • Attention to Details
  • Ability to Manage Multiple Assignments
  • Following Standards Promoting Process Improvement
  • Communication & Informing Others
  • Prioritizing & Managing Processes
  • Inventory Control
  • Desire to work independently
  • Reporting Skills & Data Entry

 

Desirable Knowledge:

  • Strong PC skills i.e. Word, Excel, MS Outlook, etc.
  • Detailed oriented with ability to analyze construction reports
  • Proven ability to effectively prioritize work flow
  • Excellent interpersonal, written and oral communication skills
  • Ability to exercise good judgment, show initiative, be proactive and intuitive
  • High standards of ethics and confidentiality to handle sensitive information

 

Experience:

  • Associates Degree or equivalent combination of education & experience
  • 2-5 years data entry/office experience

 

Please send resumes and cover letter to Kim@robex.com